Streamlining Delivery Notes: From Manual Checks to Automated Matching
Automate delivery note processing to save time and reduce human errors.
Companies receive large volumes of raw material shipments daily—each accompanied by a delivery note. While these delivery notes are generated digitally in the supplier’s ERP, the receiving party still needs to perform time-consuming, manual processes to check, confirm, and input the data.
- Manual reading and verification of paper delivery notes.
- Delivery notes must be matched to orders and batches manually.
- Human errors during data retyping into ERP systems.
- No pre-check before goods arrive, causing delays in reception.
- Payment and ownership confirmation depend on these validations, slowing down financial processing.
Bottom Line: Errors in this receiving process lead to stock inconsistencies, delayed invoice reconciliation, and operational inefficiencies.
Ovinto removes the paper trail and manual entry from the equation by connecting inbound delivery data with your ERP and orchestrating intelligent validation workflows.
- Connect: Staff can scan or enter delivery notes (PDF or structured files) directly to Ovinto. Ovinto extracts and interprets delivery note data, and connects to your ERP to retrieve the corresponding purchase order(s).
- Orchestrate: Front-line workers can confirm goods received via a simple scan and validate or reject discrepancies on the spot. Ovinto can automatically cross-check delivery contents against ordered quantities, and flag deviations (e.g., damaged goods, partial deliveries).
- Deliver: Ovinto auto-syncs validated delivery information into the ERP for stock updates. It notifies invoicing system to release payments only when deliveries are confirmed, and automatically triggers follow-up actions: partial invoicing, return handling, or supplier notifications.
Configured for you. No IT involvement necessary.
Visibility
- Real-time visibility of inbound deliveries and their status.
- Instant alerts for quantity mismatches or damaged goods.
Insights
- Automated logs of returns, partial receipts, and invoice blocks.
- Accuracy metrics per supplier.
Control
- Reduction in manual typing and errors.
- Faster stock updates and invoice releases.
- Configurable rules to match ERP, SAP, or industry-specific requirements.
A leading food processor receives over 100 delivery notes per day. With Ovinto, they eliminated 90% of the manual typing work, reduced invoice disputes, and improved delivery confirmation times by over 70%—freeing up over €200,000 in working capital tied to blocked stock.
Validate Deliveries in Seconds, Not Hours
Gain real-time visibility on inbound shipments, discrepancies, and supplier performance.
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Start optimizing your operations today. No need to wait for a systems overhaul
