Rail Freight

Invoice Checking: Automate Control, Stop Hidden Losses

Catch errors, prevent overcharges, and gain financial insights — instantly and automatically.

Read the case

CHALLENGE

In every industrial company, invoices flow in daily from workshops, transport partners, and suppliers. But:

Invoices are dumped into SAP as lump sums — detailed cost breakdowns get lost.
Checking what was really delivered vs. what’s billed is often manual, if done at all.
Mismatched terms, hidden overcharges, or duplicated costs easily go unnoticed.
Cross-site differences make it worse: what’s called “Brake Pads” in the UK might be “remblokken” in Antwerp and “plaquettes” in Charleroi — good luck finding out total spend.
When errors pile up, it takes countless credits, corrections, and back-and-forth to fix — wasting time and damaging trust.

Bottom line: Without automated checks and standardized data, companies bleed millions through avoidable leakage.

The ovinto solution

Ovinto makes invoice checking precise, automated, and insight-driven.

Connect: Ovinto pulls invoices directly from all your workshops and suppliers in a uniform digital format — no manual import needed.
Orchestrate: It maps line items to your master data, standardising terms (Brake pads = Remblokken = Plaquettes). It checks each invoice against contracts, agreed rates, and expected delivery dates.
Deliver: Anomalies get flagged automatically before payment. Clean invoices are approved instantly. You gain real-time spend transparency — by part, by site, by supplier — ready for audit or AI-driven cost control.

Configured for you. No IT involvement necessary.

Results & Benefits

Visibility

See exactly what you spend on each part, repair, or movement — across all sites.
One data language for all workshops, no more confusion over local naming.
On-demand spend analysis for budgeting and sourcing negotiations.

Insights

Catch overbilling instantly: e.g. wrong demurrage start dates or duplicate moves.
Spot hidden cost drivers like unnecessary equipment moves or inefficient suppliers.
Use AI to detect spending anomalies that humans would miss.

Control

100% automated invoice validation, no more manual checks in Excel.
Automatic stop-and-hold on suspect invoices.
Clean, verified data flows into your ERP and finance dashboards, ready for reports.

"We used to lose thousands each month to minor invoice errors. Now, Ovinto flags mismatches instantly and we finally have a single source of truth for workshop spend. It's like having an always-on auditor — and it pays for itself every month."

Head of Procurement, European Rail Fleet Operator